Parent/Teacher/Student Coalition of the Academy for Technology and the Classics (PTSC-ATC) Hand Book
Bylaws as amended September 2009
Article I: Name
The name of the Association shall be the Parent/Teacher/Student Coalition of the Academy for Technology and the Classics (PTSC-ATC)
Article II: Objectives
The objectives of the PTSC-ATC are:
a. To plan and coordinate activities that supplement the academic program and enhance the school's sense of community;
b. To encourage and facilitate communication between families and the school's administration, staff and governing council;
c. To plan and coordinate fundraising to support identified activities and priorities.
Article III: Membership
All parents or legal guardians of an ATC student, all teachers and administrators and all ATC students may participate as members of the PTSC-ATC.
Article IV: Executive Committee
The PTSC-ATC shall be governed by an Executive Committee consisting of the elected officers and appointed chairpersons of standing committees. These positions are all non-paid and voluntary. The terms of office for all members of the Executive Committee shall be two years, commencing with their installation at the last general meeting of the PTSC-ATC of the school year.
Elected officers may only serve for a total period of four consecutive years. No two family members shall serve on the Executive committee simultaneously.
Article V: PTSC-ATC Officers and Duties
The elected officers shall consist of the following:
- President
- Vice-president
- Secretary
- Treasurer
- Communication Officer
- Volunteer Officer
- Fund Raising Officer
DUTIES:
- President: The President presides at all PTSC-ATC meetings. The PTSC President is not an ex-officio member of the Governing Council. The PTSC elects two representatives to the Governing Council to serve staggered terms. The President shall insure that regular meetings of the PTSC-ATC are held; that an agenda for the meetings is created prior to meetings which are available for review by members of the organization. The President shall be a cosigner on the PTSC-ATC bank account. The President insures there is effective communication between ATC Administration and the PTSC-ATC.Vice President: The Vice President presides at all PTSC-ATC meetings in the absence of the President. A vacancy in the office of the President will be filled by the Vice President.
- Secretary: The Secretary insures that minutes of Executive Committee and general meetings are in type-written format and made available within a reasonable time frame for review and approval.
- Treasurer: The Treasurer accounts for PTSC-ATC funds. This officer accepts and deposits funds in the PTSC-ATC bank account, writes checks as requested by the President and as agreed upon by the Executive Committee or the full PTSC-ATC, reconciles bank statements and provides financial updates at PTSC-ATC general meetings or as needed.
- Communication Officer (CO): The Communication Officer insures that contact information for members of the PTSC-ATC is current and maintained for electronic and hard copy communication. The CO insures that information about activities of the PTSC-ATC is posted and/or communicated to all PTSC-ATC members.
- Volunteer Officer (VO): The Volunteer Officer coordinates the activities of volunteer project chairs for PTSC-ATC activities. The VO acts as a liaison between the ATC Administration and the PTSC-ATC members regarding needed support or volunteer opportunities.
- Fund Raising Officer (FRO): The Fund Raising Officer coordinates activities of fund raising project chairs. The FRO assists the PTSC-ATC to determine the annual fund raising goals, activities and to evaluate the outcomes of those activities relative to goals and future changes to fund raising activities.The elected officers shall assist with the development of annual objectives of the PTSC-ATC. They have full authority to take action consistent with the SFPS Code of Conduct and the PTSC-ATC By-laws as necessary and in the best interest of the Coalition.
Article VI: Sub Committees
There will be Sub Committees established as necessary to carry out the objectives of the PTSC-ATC. These committees and their function will be established by the elected officers in conjunction with the general membership.Participation on sub committees, including chairpersons shall be non-paid and voluntary.
Article VII: Elections, Installation, Vacancies
In order to be eligible for an elected position on the Executive Committee an indivdual must be a voting member of the PTSC-ATC.
Elections are held annually at the last general meeting of the PTSC-ATC of the school year. Nominations for elected positions can be made at any time prior to or during general meeting. Elections may be by show of hands or secret ballot as determined appropriate by a majority of the members present. Selection of officers shall be based on a simple majority of members present at the meeting. No proxy voting is permitted.Installation of the newly elected officers shall be effective immediately. All documentation and records shall be made available at the last meeting of the PTSC-ATC of the school year. A vacancy occurring in an office shall be filled by a majority vote of the Executive Committee. In the event of vacancy in the office of President, the Vice President shall fill the vacancy.
Article VIII: Meetings, Quorums, Voting
The PTSC-ATC shall schedule monthly general meetings during the school year. General meetings should be scheduled in advance by agreement of the membership and are open to the entire PTSC-ATC membership. Special PTSC-ATC meetings may be called by a majority vote of the elected officers or a written request to the elected officers. Meetings of the Executive Committee and Sub Committees shall be scheduled based on need by the members of the committees and minutes shall be kept of meetings. All minutes shall be submitted to the Executive Committee for review, as necessary and appropriate. Business may be conducted by electronic or telephonic methods as necessary and appropriate. For the purposes of the Executive Committee, a simple majority of the seven officers shall constitute a quorum.Each member of the Executive Committee is entitled to one vote. Proxy votes are not permitted.
Article IX: Financial Management
Fiscal Year:
The fiscal year of the PTSC-ATC shall be from July 1 to June 30.
Disbursement of Funds:
It shall be within the authority and discretion of the Executive Committee to determine the disbursement of funds generated through fundraising events. Any funds received through donations shall be deposited to the general fund of the PTSC, and its disbursement shall follow the format set forth in the fiscal policies stated in these Bylaws.
Expenditures of less than $400 may be disbursed by the Treasurer with approval by a simple majority of the Executive Committee. Expenditures over $400 must be presented at the next general meeting and voted upon by the members present. For purposes of expenditures, approval may be granted by a simple majority of members present. The Treasurer shall report on expenditures (amounts and purpose) approved by the Executive Committee.
Audit:
The Executive Committee will perform an annual audit of the financial records prior to the end of the fiscal year. An individual or a committee (which may be from the PTSC-ATC membership at large) or may be the financial manager of ATC will review the financial records of the Coalition. The audit is to be performed after the bank records and ledgers are reconciled by the Treasurer, but before the first general meeting of the school year. The auditor must provide the Treasurer with a written report of findings and suggestions.
Article X: Ethics
PTSC-ATC members and elected officers will act in service of and benefit to the ATC community. Members and officers will hold themselves to the highest code of ethics when conducting the business of the Coalition and will also act consistently with the SFPS Code of Conduct. Specifically, the following tenets will be observed:
- Use respectful language in all communication
- Foster support for continuous learning
- Lead by example
- Maintain professional relationships
- Provide a culture of high expectations for all
- Value all members and partners by displaying respect, fairness, honesty, integrity and support
- Work cohesively to gather and balance the input of all members and partners regarding decisions affecting ATC
- Nurture an atmosphere of trust and opennessUse data to drive decisions
- Create value by focusing on results
- Support the PTSC mission in both words and actions
- Demonstrate high standards of personal character
- Find opportunities for personal service and encourage others to serve the community through volunteerism and financial support of projects
- Make decisions that are not based on personal gain
Article XI: Review and Amendments to Bylaws
The Executive Committee shall review the Bylaws biannually or as frequently as deemed necessary. These Bylaws may be amended at any regular or special meeting of the PTSC-ATC by a simple majority vote of the members present.